Privacy notice
A. General
In this privacy notice we inform you about how personal data (data that directly or indirectly identifies you) is collected and processed in our office. This is not an exhaustive description. Other data protection declarations and/or similar documents may govern specific matters.
We will process your personal data responsibly, in accordance with applicable law and in accordance with this privacy notice. In doing so, we comply with the requirements of the Federal Act on Data Protection (DSG).
B. Collection and processing of personal data
I. PERSONAL DATA THAT YOU PROVIDE TO US
When you contact us by e-mail or telephone to enquire about our services or to apply for a job with us, we collect the information you provide to us. This includes personal data such as name and contact details and information about your role with the organisation you work for or on whose behalf you or they contact us. If you apply for a job with us, we will collect your CV and other details about your qualifications which you submit to us as part of your application file.
If you provide us with personal data about other people (e.g. family members), please ensure that they are aware of this privacy notice and only share their personal data with us if you are permitted to do so and if that personal data is accurate.
II. PERSONAL DATA ABOUT YOU THAT WE RECEIVE FROM THIRD PARTIES
In the course of our relationship with you, we may receive information about you from other parties and their legal representatives or from courts or authorities (e.g. name, contact details, date of birth and information about your income or family circumstances).
III. PERSONAL DATA WE COLLECT ABOUT YOU
We may need to collect information about you from publicly available registers (e.g. trade registers), websites or platforms (e.g. to verify your eligibility to sign) or to obtain information about you from your organisation or other organisations or companies (e.g. for reference purposes in the application process if you consent to this). This regularly includes personal data that you have made publicly available or that we obtain in correspondence or meetings with the organisation concerned (e.g. name as well as details of your employment with the requested organisation).
C. Processing for the purpose of the service
We collect and process your personal data primarily in order to provide, document and bill our legal services professionally and in accordance with our contractual and legal obligations.
We also process your personal data for the following additional purposes:
Responding to your enquiries and communicating with you;
Processing job applications;
Fulfilment of legal obligations and enforcement of legal claims.
We have a legitimate interest in the processing of personal data corresponding to the aforementioned purposes. Some processing is also necessary to enable us to fulfil our contractual obligations towards you or our legal obligations (e.g. retention obligations).
D. Data transfer
In order to achieve the purposes described in this privacy notice, it may be necessary for us to share your personal data with the following categories of recipients: External service providers, clients, counterparties and their legal representatives, business partners with whom we may need to coordinate the provision of services, and public authorities or courts.
These recipients (namely clients, counterparties or courts or authorities) are usually in Switzerland, but may be anywhere in the world, including countries that do not guarantee a level of data protection comparable to Swiss law. We will do the latter based on consent or standard contractual clauses, or if it is necessary for the performance of a contract or the enforcement of legal claims.
E. Data storage and security in the cloud
We only store personal data for as long as this is necessary to process the client relationship, there is a legal obligation to retain and document it or we have an overriding private or public interest in doing so. We take reasonable and appropriate precautions to protect personal data from loss, unauthorised modification or unauthorised access by third parties.
We would like to point out that we use external IT service providers and cloud providers as part of our mandate. We then use certain IT services and means of communication which may be associated with data security risks (e.g. e-mail, video conferences). It is up to you to inform us of your desire for special security measures.
F. Provision and use of the website
We have designed our website so that we do not need to process any personal data about you in order to provide you with the website and to analyse its use.
You can find out about us and our legal services on the website without telling us who you are. However, as with any connection to a web server, the server on which we have the website served automatically logs and stores certain technical data. This includes the IP address, the date and time of the call and other information that your browser sends when you call up a website (e.g. browser name and version, operating system, preferred language).
G. Your rights and how to contact us
In particular, data subjects have the right to obtain information about the personal data stored about them and the purpose of the data processing, the right to have their personal data corrected and to have it deleted or restricted, the right to object to the processing, the right to seek redress from a competent supervisory authority and the right to data transfer/transferability. However, please note that conditions and exceptions apply to these rights. Where legally permissible or necessary, we may refuse requests to exercise these rights. For example, we may or must retain or otherwise process personal data despite a request to delete the personal data or restrict processing for legal reasons.
No consent is required from the client, their employees or other contact persons to the data protection declaration. The data protection declaration is merely information about the nature, scope and purpose of the use of personal data by us. We reserve the right to unilaterally change the content of the aforementioned privacy policy at any time and without notice. We therefore recommend that you consult the data protection declaration regularly on our website.
If you have any questions or if you or your employees or other contact persons would like to exercise your or their data protection rights, please contact us at info@trigondorf.ch or write to Trachsel Bortolani Partner Rechtsanwälte und Mediatoren, Trigondorf / Heuelstrasse 21, Postfach, CH-8032 Zurich.